NJFCS weekly communication

URL: http://sendmail.njfcs.org

Weekly Communication content can be found here

1. Login

  • UID/Password: please check with IT director

2. Landing Page

  • where you can find previous announcements

3. Create & send new campaign

  • click on ?to compose an announcement

  • enter the Subject

  • be sure to correctly enter ‘From name’ and ‘Reply to email’ to reflect your identity (e.g. FCS PA Director / pa@njfcs.org; FCS Culture Director/ culture@njfcs.org; FCS Principal / principal@njfcs.org

  • enter the email body

4. Click on?at the bottom left to continue

5. Choose the intended list – if you have any questions, please contact IT director

  • as of December 2016 – we use following lists

6. Click??to Send announcement

7. Check the status and confirm that the status has reached 100%. If the service stalls for whatever reason, refresh the page and hit ‘resume‘ and check again as shown below. It normally takes couple of minutes to deliver to 500 recipients.

sendmail.njfcs.org admin notes


super user: webmaster@njfcs.org

shared user: board_members@njfcs.org (campaign notification will be sent to webmaster@njfcs.org)

Current verified email:

  • dchang@njfcs.org
  • board_members@njfcs.org
  • pa@njfcs.org
  • principal@njfcs.org
  • sysops@njfcs.org
  • *@njfcs.org
  • webmaster@njfcs.org

change favicon https://sendy.co/forum/discussion/530/how-do-i-update-favicon/p1

Mail list

  • clubs – club leaders and members
  • families – all registered families from reigstration system
  • friends – free subscription – see below – for website subscription only
  • staff/teachers – Principal provide the list

newsletter subscription widget – mapped to 2014-15 friends list (id=14)

Encoding problem.

change database to utf8_general_ci
change following fields to utf8_general_ci – name, plain_text, html_text
change following campaigns table and “title” field (aka subject) to utf8_general_ci (chinese character encoding in the subject)

NJFCS Site Admin

  1. how to send weekly communication
  2. how to manage photo site
  3. registration site annual maintenance
  4. registration site database report – for staff
  5. registration process – for staff to help parents

Site and Hosting Services we use:

Vendor Description URL Registered Email Annual Cost Billing
  • EC2 for two sites: history.njfcs.org and reg.njfcs.org
  • SES for newsletter delivery
http://aws.amazon.com/ njfcs1994@gmail.com $260 Derek’s visa card
  • njfcs.org domain registration
https://www.godaddy.com/ njfcs1994@gmail.com $12 Derek’s visa card
  • Email address/server
  • http://www.njfcs.org
  • all sites except two sites with apache/tomcat on AWS EC2
  • all IT services
https://panel.dreamhost.com/ njfcs1994@gmail.com $0 (non-profit discount) Derek’s visa card
Site Up Time
  • Site monitoring service
  • alert is sent to alert@njfcs.org
  • alert@njfcs.net managed through dreamhost
  • pointed to Ho-Chi’s email and phone number)
http://www.siteuptime.com/ webmaster@njfcs.org $0 Free service n/a
Google Voice
  • FCS contact number/mailbox
  • voice message notifcation
  • directed to principal@njfcs.org and vp@njfcs.org
https://www.google.com/voice/ njfcs1994@gmail.com $0 Free service n/a
  • Facebook Page
  • Facebook developer account


n/a $0 Free service n/a
  •  youtube channel
https://www.youtube.com/channel/UC_AzEOxVcaK_t1MBApAXGOg  njfcs1994@gmail.com $0 Free service  n/a

FCS site lists

URL Service Hosted On User
http://www.njfcs.org/ppma/ Password Management dreamhost IT Director and Principal
http://sendmail.njfcs.org/ Newsletter dreamhost

tied with AWS SES

IT Director and Principal
http://www.njfcs.org FCS main site dreamhost All staff
http://reg.njfcs.org/reg FCS registration system AWS EC2 All staff

All family

http://history.njfcs.org FCS main site (legacy) AWS EC2 IT Director
http://photo.njfcs.org photo site dreamhost All staff

All family

http://share.njfcs.org FCS share drive dreamhost All staff

PHP Tuning For http://www.njfcs.org

increase upload post file size http://wiki.dreamhost.com/PHP.ini

CHF photo album

  1. Login to site with your username and password
  2. Open Photonic Helper at https://www.caretohelpusa.org/wp-admin/admin.php?page=photonic-helpers
    • (you can also access it from dashboard following the screenshot below – it’s located at lower left corner)
  3. Get the list of albums as shown in screenshot below
  4. Enter caretohelpusa then hit Find
  5. Identify Album Name by searching the proper Album Title as shown in screenshot above
  6. Insert the album by using shortcode on the post/page you’d like to display
    1. sample page with options can be found at https://www.caretohelpusa.org/chf-albums-sample/
    2. it will be probably easier to add album using ‘Text‘ mode – which can be switched at the upper right corner on the page editor screen.
  7. Once done, hit Update and the album(s) should show up on the page/post.

CHF site admin work log 2017

Site Admin information


  1. enable site protection – done 2/6/2017
  2. purchase and setup SSL certificate for caretohelpusa.org – done 2/23/2017
  3. ask users to change password via https – done
  4. change super user password – done
  5. check and change file permission – done
    1. find . -type d -exec chmod 755 {} \;
    2. find .  -type f -exec chmod 644 {} \;
    3. chmod 444 wp-config.php .htaccess
  6. site uptime monitoring: done  https://uptimerobot.com/


  1. disable http altogether and replace it with https – done
  2. site pages and posts clean up – done. only pages were affected; search all pages with embedded scripts (e.g. about-us page was plugin with scripts)
  3. replace site theme – done. use discover trial theme
  4. move photo site to google photo: Ann
  5. reconfigure nextgen gallery for slideshow – done
  6. remove all other sites: beta, photo, dev – done except photo site

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